Complaints Procedure

COMPLAINTS PROCEDURE OF

NICHOLLS SOLICITORS, 228a STOCKPORT ROAD, TIMPERLEY, CHESHIRE, WA15 7UN
Telephone 0161 980 6099 / Fax 0161 980 7728
E-mail: [email protected]

[Please note working days are Monday to Friday excluding Bank and Statutory Holidays – not including Saturday & Sunday]

 

Our Complaints Policy

We define a complaint as being ‘a statement or expression of dissatisfaction’ in relation to the service that a client has received or is receiving from us which alleges that they have or may suffer detriment as a result.

We are committed to providing a high quality legal service to all our clients.  When something goes wrong we need you to tell us about it.  This will help us to improve our standards.

Please note we make no charge whatsoever for investigating your Complaint.

Please also note we are required to investigate your complaint and we will do our best to resolve it.

 

Our Complaints Procedure

If you have a complaint, please contact us with the details as soon as possible.

When we receive a complaint, what will happen next?

  1. We will send you a written acknowledgement of your complaint and ask you to confirm or explain the details of it if you have not already made it clear what the complaint is or if we need to clarify anything. At this time we will also let you know the name of the person who will be dealing with your complaint.You can expect to receive our letter within five working days of us receiving your complaint.
  2. We will record your complaint in our central register and open a separate file for your complaint.We will do this within five working days of receiving your complaint.
  3. We will then start to investigate your complaint. This will normally involve the following steps.
  • We will notify Sarah Birdsey or Patrick Nicholls, our Directors of your complaint; these are our complaint handlers, within five working days.
  • If the person you make the complaint about is not the complaint handler, the complaint handler will ask the member of staff who you are complaining about for your file of papers and their response to your complaint.
  • Within 20 working days of us having been notified of your complaint, the complaint handler will then respond to you in writing with notification of the result, and their decision in response to your complaint. This may include their suggestions for resolving the matter.
  1. If you are not satisfied with the complaint handler’s decision he or she will then invite you to a meeting and discuss and hopefully resolve your complaint. This will be done within 10 working days of you notifying the complaint handler you are not satisfied with their decision as set out in 3.3 above.
  2. Within 10 working days of the meeting the complaint handler will write to you to confirm what took place and any solutions he has agreed with you. The complaint handler will do this within five days or completing the investigation.
  3. At this stage, if you are still not satisfied you should please contact us again.We will then arrange to review our decision. This will happen by another Director of the Firm investigating your complaint by considering all the details of it and reviewing the decision of the person who dealt with it as set out above. This Director, the second complaint handler will then respond to you in writing with notification of the result, and their decision in response to your complaint. This may include their suggestions for resolving the matter. This will happen within 10 working days of you notifying us that you are not satisfied with the decision of the first claims handler.

Note: If we have to change any of the timescales or procedures as set out above, we will let you know and explain why.

  1. If you are still not satisfied, you can contact the Legal Ombudsman, PO Box 6806, Wolverhampton WV1 9WJ telephone number 0300 555 0333, e-mail [email protected] about your complaint:
  • Where you have made a complaint to us and received a final response in the previous six months and
  • The issue you wish to complain about happened on or after 6th October 2010* or
  • If the issue happened before 6th October 2010, you only became aware of it on or after 6th October 2010

*the formal rules state that either the issue must have occurred in the last six years or the date of awareness must be within the last three years. However, the time limits will be extended gradually from 6th October 2010, the date the Legal Ombudsman opened for business.

Further information (including an explanation of time limits) may be obtained by you from the Legal Ombudsman (details above).

Please note that only copies of documents should be sent to the Legal Ombudsman’s Office to avoid the original documentation being lost or destroyed).

If you have any complaint about insurance matters you have a right to complain to the Financial Ombudsman Service, although the complaint should be made (as above) to us first. The Financial Ombudsman Service can be contacted 0300 1239123 or by e-mail to [email protected]

Complaints to the Solicitors Regulation Authority (The SRA)

You can also make a complaint to the SRA If you believe that a solicitor has been dishonest, stolen from you, shut down without telling you or broken the SRA principles.

You can also report a firm or someone regulated by us for non-payment of professional fees (such as agent or expert fees) if

  • you have a County Court judgment in respect of the fee, and
  • the judgment relates to the practice in connection with providing a legal service.

The SRA has stopped authorising solicitors who wish to act as an Insolvency Practitioner. If your complaint is in connection with the solicitor’s appointment under the Insolvency Act 1986 please contact the recognised professional body that is now authorising the individual. If the solicitor has taken an appointment and is not authorised by a Recognised Professional Body then he or she may be committing a criminal offence.

How to Report a complaint

You can visit the SRA website for more information:

SRA | Reporting an individual or firm | Solicitors Regulation Authority

Or contact the SRA as follows:

The Cube
199 Wharfside Street
Birmingham
B1 1RN
DX 720293 BIRMINGHAM 47

0370 606 2555

[email protected]